Initial BEO and First Phone Call with my New Planner! I had my first phone call with my new planner today and it went really well! She is super sweet and really knows her stuff when it comes to the logistics of the wedding day. She had a lot of good suggestions for the timing of the day and is going to put the floral proposal on the BEO document instead of having two separate documents.. (she said this is really the planner's preference, but it's going to be a lot more convenient to have it all in one place). We went through the BEO page by page and she asked me questions where she had them and I asked her questions or asked to remove certain items. Some of the revisions we made: She's going to have my bouquet delivered at 6:15 AM so I can inspect it before the Roots arrive at 6:30 AM (I didn't even think about that) Going to have Chad's floral delivered to his room instead of the GF Main Lobby so we can have it for the first look at 8 AM Reduce the overall guest count to 40 (32 adults, 8 kids)... this will likely go down even more to around 30 adults and 2 kids (one family of 2 adults and 4 kids is being extremely wishy washy ) She noted that I wanted the unity candle tapers prelit for the ceremony Noted that I need a easel for a welcome sign at the front of the Pavilion Going to check on the availability of the Model A Ford as a possible replacement for the Glass Coach (heartbreaking, but money has to be saved somewhere ) Going to set up separate transportation for the Roots instead of having them ride the motorcoach with the guests (that way our post ceremony photos won't be rushed) Since I originally requested pictures of the reception space before the guests arrive, Switzerworld (our videographers) is going to head over to the reception space early instead of the Roots (again, so our post ceremony photos won't be rushed) Going to get a price on reducing the wedding cake to 3 tiers instead of 4 (since my guest count is going down) Going to lay out the reception space diagram with fewer tables and send me a copy (I was supposed to have already seen the layout, but was never sent it ) Going to check on getting a small black and white dance floor (I mentioned this at my planning session, but it wasn't put in the BEO) Noted that I am providing menu cards instead of favors Confirmed ivory linens for the cake table, buffet tables, and card table Going to check on using candelabras for decor around the perimeter of the reception space instead of the Deluxe Greens Package (which costs $3125) Removed the package bar and changed it to Bill on Consumption for the duration of the reception. I still think this is going to be out of my budget and I may have to remove the alcohol all together aside from my specialty drinks... although my planner's thinking is it may be cheaper to have more options because if someone wants to drink alcohol they can easily drink 4 or 5 of my frozen drinks at $13.50 a piece vs. a $6 beer. My only issue is that even though it is Bill on Consumption, they still charge a certain amount (4 drinks per adult) before the event, and then you get a refund after if your guests don't drink that much (which they likely won't). My mom has given me a STRICT budget... so even if I tell her we will likely get a lot of the money back she will probably make me cut something else. We also removed the bottled and sparkling water (which I never asked for) and I will likely remove the soda too and just have water, iced tea, coffee, and hot tea. We removed the watercolor artist Adjusted the reception timeline so the cake cutting is in the middle of the character's set and not at the beginning Confirmed that me and Chad can walk from the Yacht Club to the Dessert Party. She also suggested getting the Roots to meet us in the lobby and have them take some pictures of us on the way over to the Dessert Party. And we did this all in a ONE hour phone call My new planner is a rockstar and is on top of her game And now I will attempt to post the initial BEO's!